Aldus PageMaker for OS/2 Presentation Manager

ReadMe Aldus PageMaker 3.01 for OS/2 Presentation Manager Date: October 1990 Welcome to PageMaker 3.01 for Microsoft OS/2 version 1.21 and IBM OS/2 version 1.3. This file describes how the newest Microsoft and IBM versions of OS/2 can affect the way you print publications, display screen fonts, and manage memory as you use PageMaker 3.01. The new releases of OS/2 feature some significant improvements over earlier versions. ** Microsoft OS/2 (version 1.21) ** Includes all Microsoft 1.20 features Compatible with HP LaserJet printers Supports downloadable PostScript fonts Features a new printer driver installer ** IBM OS/2 (version 1.3) ** Includes all Microsoft 1.21 features Includes Adobe Type Manager (ATM) Requires less memory PageMaker 3.01 works well with either of the above versions of OS/2. For the most accurate printing results, we recommend you upgrade your operating system and printer driver software to one of the above OS/2 versions. DOWNLOADABLE POSTSCRIPT SOFT FONTS ARE AVAILABLE PageMaker for OS/2 fully supports Adobe downloadable PostScript fonts. Use the font installer available through the OS/2 Print Manager to install downloadable PostScript fonts. (Consult your OS/2 documentation for details on installing fonts.) If you install new fonts while PageMaker is running, you need to recompose to your target printer before the new fonts will appear in the Type Specs list. Soft fonts take up space in your printer's memory, so the number of soft fonts that can be printed in a single publication is limited by the amount of free memory in your printer. Soft fonts are downloaded each time you print, so publications with soft fonts take longer to print than publications that use resident printer fonts. OS/2 doesn't currently support permanently downloaded soft fonts. When printing to a PostScript printer, if you see an error message that reads "limitcheck" or "VMerror", the publication you're trying to print exceeds the memory available to your printer. You will have to install the PostScript error handler for your printer to produce a page that identifies the PostScript error. (Error handling is described later in this file.) The PostScript driver font installer might crash if a "diskette read" error occurs when you're installing fonts. To avoid this, we recommend that you copy the .PFB and .AFM files from your Adobe Type Manager disks to your hard disk before installing them. Fonts with names that exceed 31 characters may not install correctly under OS/2. If installed, these fonts will print as Courier, but they won't cause any other problems. PostScript fonts from Bitstream Fontware are not currently supported by OS/2. NEW CHARACTERS AVAILABLE FOR POSTSCRIPT PRINTERS OS/2 1.21 and 1.3 allow you to print some special characters that weren't previously available. Characters such as the registered trademark, dagger, double dagger, etc, are now supported. For a complete printout of all available characters, print the CHARSET.PM3 publication, located in the ALDUS\TEMPLATE directory. DOWNLOADABLE HPPCL PRINTER FONTS PCL soft fonts from Hewlett Packard and Bitstream are both supported by OS/2 1.21 and 1.3. However, due to a slightly different font format, fonts from Bitstream do not show up in PageMaker's Type Specs with their proper name. For example, you'll see CN*060B instead of Century Schoolbook (6pt bold). A side effect of this is that the different point sizes and attributes of a single font will not collapse into one entry in the Type Specs list. We expect Bitstream's font format to be better accommodated by a later release of OS/2. Again, permanently downloaded soft fonts are not currently supported by OS/2. DELETE THE PAGEMAKER PM.CNF FILE WHEN YOU CHANGE FONTS You need to delete the PM.CNF file whenever you add or delete printer fonts. The PM.CNF file contains default configuration settings for PageMaker. Use the Delete command from the OS/2 File Manager to delete the PM.CNF file. A new PM.CNF file containing the standard PageMaker default settings will be created the next time you start PageMaker. If you've created your own default settings for the PM.CNF file, you'll need to reset them. REMEMBER TO INSTALL A PRINTER DRIVER AND CONNECT TO A PRINTER BEFORE USING PAGEMAKER FOR OS/2 PageMaker relies upon the printer driver software to provide instructions for formatting text, so you need to install a printer driver before you start working with PageMaker. You need to do this even if you're not physically connected to a printer. This is called "targeting a printer." Also, if you have problems placing, spacing, or kerning text, make sure you're correctly targeted to a printer . If you don't know how to target a printer, refer to the "Aldus PageMaker Reference Manual," "Chapter 4: Printing in OS/2 Presentation Manager." SETTING SERIAL PRINTER HANDSHAKING If you're having trouble getting large or complex documents to print to a serial (COM) port, you may have a hardware "handshake" problem. Essentially, you need to tell your printer and your computer to use the same protocols so they can "talk" to each other. For Hewlett-Packard (PCL) printers: PCL printers with a serial port typically have a handshake setting accessible through their front panel controls. Your printer documentation should provide the information you need to adjust the settings to communicate with your computer. For PostScript printers: The following example shows how to turn on hardware handshaking by copying HARDHAND.PS to the communications port that your printer is connected to. Next, you'll see how to use SOFTHAND.PS to turn hardware handshaking off. Note: We use COM1 in the following examples, but you need to copy the files to the port your printer is connected to. Insert the PageMaker Disk 2 into drive A and type the following command to copy HARDHAND.PS to the COM1 port: COPY A:\HARDHAND.PS COM1 Do this once. The handshake state is saved even when you turn your printer off. To turn off hardware handshaking, insert the PageMaker Disk 2 into drive A, and type the following command: COPY A:\SOFTHAND.PS COM1 PRESENTATION MANAGER'S HANDSHAKE To turn on Presentation Manager hardware handshake: 1. Start the OS/2 "Control Panel." 2. Click "Options." 3. Click "Communications port..." 4. Select your printer port in the "Communications Port" dialog box. 5. For "Handshake," select "Hardware." 6. Click "Set" to save the change. To turn off the Presentation Manager hardware handshake: 1. Repeat steps 1 through 4 above. 2. At step 5 (above), for "Handshake" select "None." 3. Click "Set" to save the change. POSTSCRIPT PRINTER ERROR HANDLING If you have a mysterious printing problem, you can elect to print an error code onto your print jobs that may help determine what caused the problem. To print error codes onto problem print jobs, copy the file ERRHAND.PS from Disk 2 to your printer port. The following example uses LPT1 as the printer port but you need to verify the port name your printer is connected to and copy the error-handling file to that port. To copy the file, place Disk 2 in drive A, and type this command: COPY A:\ERRHAND.PS LPT1 This is a memory-resident file so it is erased each time you turn your printer off. You need to recopy it to your printer port each time you want to use it. If you expect to use printer error handling frequently, insert this command in your STARTUP.CMD file. (Refer to your OS/2 system documentation for instructions on working with STARTUP.CMD files.) Look in your PostScript printer manual for definitions for the error codes. If you need additional help with the definitions, call Aldus Technical Support (206-628-2320) for assistance. If you're outside the United States or Canada, contact your local dealer or distributor. PAGEMAKER AND ADOBE TYPE MANAGER (ATM) PageMaker fully supports ATM for both screen font display, and PCL printing. To use ATM, install Adobe Type 1 fonts via the Control Panel's "Add fonts..." option. Adobe fonts are available through most computer dealers. ATM allows you to see an accurate representation of your downloadable fonts on the screen. PCL downloadable fonts from HP and Bitstream do not come with ATM compatible screen fonts. PageMaker will substitute an available screen font in these situations. PostScript users should note that the Control Panel installation must be made in addition to the PostScript printer driver font installation. PCL users will have ATM fonts automatically available for printing after the Control Panel installation. IF YOU'RE NOT USING ADOBE TYPE MANAGER (ATM)... PageMaker for OS/2 includes raster screen fonts for Palatino, Avant Garde Gothic, Zapf Chancery, Zapf Dingbats, and Symbol. These screen fonts are in the PMFONTB.FON (EGA) and PMFONTE.FON (VGA) files. They're not vector fonts and cannot be scaled larger than 18 points (Actual Size view). When viewing sizes larger than this, the characters will display smaller than they will be when printed. The baseline and line length is still accurately displayed. If you move Aldus screen fonts from the directory where PageMaker was installed, you need to change the PMDICT environment variable (in the CONFIG.SYS file) to indicate the new directory name. Change PMDICT to read: SET PMDICT = C:\NEWFONT (with the new directory name in place of "NEWFONT"). Keep in mind that this variable also specifies the location of the PageMaker dictionaries. The screen fonts and hyphenation dictionaries must be located in the same directory. Again, refer to "Getting Started" or your OS/2 documentation if you need additional information. Also, due to current display technology, you may find that some items, such as accents on capital letters, don't appear or don't look the way you'd expect on your screen. Try changing views to refresh your screen when things don't appear as they should. METAFILES DISPLAY VERY SLOWLY OS/2 often takes a long time to draw metafile-formatted graphics on the screen. During metafile redraw, the computer is available for other tasks. However, any window that covers the metafile image will force an additional redraw when the image is uncovered. COPY YOUR LINKED TIFF FILES You need to copy all linked TIFF (Tag Image File Format) files when you open a Macintosh or Windows originated publication in PageMaker for OS/2. In other words, copy both the PageMaker publication and the linked TIFF files. PageMaker for OS/2 won't be able to find these graphic images otherwise. You can copy linked TIFF files to the same directory as the corresponding PageMaker publication, or use the DPATH variable to store TIFF files in another directory. Refer to "Getting Started" for additional information on the DPATH variable. CREATION OF PAGEMAKER TEMPORARY FILES PageMaker saves temporary files to the last drive used. For example, if you access the A: drive to place a graphic from a file on a disk, and then immediately open a new publication, the PageMaker temporary files will be created on the floppy disk. You can use the TEMP environment variable to prevent this from happening. To ensure that PageMaker always stores temporary files on your hard disk, change the TEMP environment variable in your CONFIG.SYS file to read: SET TEMP = C:\ALDUS (or the name of directory where you wish to have the temp files created). "Getting Started" contains instructions for working with OS/2 environment variables. Your OS/2 documentation contains additional information if you need it. KEYBOARD SHORTCUTS Shortcuts are available. To take advantage of them, open a PageMaker publication, press the ALT key, release it, then press it again and hold it down to open the pulldown menus. CUT AND PASTE. Some applications, such as Lotus 123G, will place both text and graphics on the clipboard when performing cut and paste operations. PageMaker allows you the flexibility of retrieving the text portion of the clipboard, or metafile graphic, depending on the toolbox tool that's selected when the paste operation is performed. Use the text tool to retrieve text and the pointer to retrieve graphics. NEW TARGET PRINTER WARNING MESSAGE PageMaker displays an alert if it can't find the publication's target printer. This message is displayed when the publication is opened, because recomposing to different printers may alter the layout of the publication. Keep in mind that printer names are user defined, and identical printers models may have different names on different systems. If you plan to use the templates and evaluation files, you may want to load, retarget, and resave them. This will record your unique printer name in the publication. LAUNCHING PAGEMAKER FROM THE OS/2 COMMAND PROMPT If you launch PageMaker from the OS/2 command prompt rather than from a Group, we recommend that you type "START PMPM" instead of just "PMPM". This is because if you use the second method and subsequently close the OS/2 Window from which PageMaker was launched, you may get a system hang on some versions of OS/2. USING PAGEMAKER WITH OFFICE VISION Included on the PageMaker disks is an Office Vision Icon file named OVPM.BMP. Consult your Office Vision documentation for installation instructions. USING PAGEMAKER WITH AN XGA DISPLAY Customers with XGA displays should select the 12 point Swiss system font for optimum results with PageMaker. OS/2 releases prior to 1.3 do not properly support PageMaker in XGA mode. TIPS ON USING THE DOS COMPATIBILITY BOX OS/2 1.21 and 1.3 now support Windows VGA displays. Depending on the version of OS/2 you have, setting Windows up in 8514 mode may crash the system. For printing, the SETCOM40 command must be placed before the MODE command in your DOS AUTOEXEC.BAT file. The serial ports will not function otherwise. Example: If you want to have a 9600-baud serial printer on the COM1 port, your AUTOEXEC.BAT file should contain the following statements: SETCOM40 COM1=ON MODE COM1:9600,N,8,1 NOTE TO INTERNATIONAL ENGLISH USERS If you are using a non-English keyboard some of the keyboard shortcuts may not work. Use the mouse to execute any commands that are affected. Due to current OS/2 limitations, words with extended characters may not display correctly in the prompted hyphenation dialog box. Even though these words may not display correctly, they will hyphenate correctly when hyphenation is performed. We recommend that extended characters not be used in any of the PageMaker dialog boxes. This includes any accented, and non-English characters. The template FLYER.PT3 has been substituted for EMPLOY.PT3 on the International English disk set.